Vendor Resources
NJ Division of Purchase & Property Forms
For your convenience, links and explanations for documentation/forms required by the State of New Jersey, Department of Treasury, Division of Purchase and Property in order to maintain compliance with Local Public Contracts Law and Regulation:
Required at the time of vendor registration.
A vendor is obligated to furnish a company with a new Form W-9 if the name or TIN for the vendor changes. In addition, if the business structure of the vendor changes its taxation requirements, a new Form W-9 should be provided.
New Jersey Business Registration Certificate
Required at the time of vendor registration.
For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state.
Certification Iran Investment Activities
Required at the time of vendor registration - good for one year.
Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete and provide the certification below prior to award to attest, under penalty of perjury, that the person or entity, or one of the person or entity's parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran.
Certification of Non-Involvement in Prohibited Activities in Russia/Belarus
Required at the time of vendor registration - good for one year.
Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity that seeks to enter into or renew a contract with a State agency (school district) for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification.
Chapter 271 - Political Contribution Disclosure
Required if current fiscal year aggregate is expected to exceed $17,499 - good for one year.
At least ten (10) days prior to entering into a Contract (Purchase Order), the Vendor/Bidder must complete the Certification and Political Contribution Disclosure Form in accordance submit it the District.
AA Certificate or AA Employee Information Report
Required if the current fiscal year aggregate is expected to exceed $39,999
After Notice of Award, but prior to signing of a contract, all successful bidders for goods, general services, and professional services contracts must submit to the District awarding the contract, one of the following documents, as evidence of appropriate affirmative action compliance:
A current federally approved or sanctioned Affirmative Action Program or
A Certificate of Employee Information Report or
A completed Employee Information Report (Form AA-302). This form will be made available to vendors by the Public Agency awarding the contract. It must be submitted to the Public Agency awarding the contract. A contractor’s bid will be rejected as non-responsive if the successful vendor fails to submit any of these requirements within the time specified. Instructions for completing the AA employee Information Report: Click Here to Download